Beyond the booking: how TUI Netherlands took the friction out of travel documentation

TUI Netherlands is one of Europe's most recognized travel brands, serving 1.6 million passengers a year across sun-soaked beach holidays and further-flung adventures. When they set out to simplify the pre-travel experience for their customers, they turned to Sherpa to embed visa guidance and eVisa applications directly into their booking journey.

  • TUI
  • 2x increase in eVisa sales volume
  • 114% uplift in average conversion rates
  • CSAT of 92, and an NPS of 83.4

Number of travel agencies

140

Fleet size

10 TUI fly aircraft

Number of employees

2,400 (2025)

Key documents

Egypt eVisa, Tanzania eVisa, Indonesia eVisa

PAX number

1.6 million (2025)

Key results

2x

Volume of eVisa sales with Sherpa

+114%

in average conversion rates with Sherpa

92

Customer Satisfaction (CSAT)

83.4

Net Promoter Score (NPS)

01

Where the journey began

TUI Netherlands

The Netherlands' largest travel company and part of TUI Group—the world's biggest integrated travel business. Customers can book however they prefer: in-store, online, through the contact center, or via independent travel advisors. Choosing everything from sun-soaked beach holidays to Arctic adventures.

A phone reminder reading It's almost time to head out on your trip, beside a TUI Manage my booking card for an AMS to CAI flight showing Visa Required and an Apply now button

The opportunity with Sherpa

TUI Netherlands saw three wins:

  1. Simplify the pre-travel experience, keeping customers on-site with clear, current visa guidance
  2. Capture and scale ancillary revenue from a service customers need (and appreciate)
  3. Prevent costly document crises before departure, not after
02

How we worked together

The solution

A two-part approach

TUI Netherlands deployed two Sherpa products to close the gap:

Travel requirements

Real-time visa and document information embedded directly into the customer journey

eVisa application service

An embedded solution that lets customers apply for eVisas without leaving TUI's platform

Together, they transform compliance from a cost center into a revenue-generating customer service.

Travel requirements: Always-on compliance

Sherpa's Travel Requirements product keeps TUI Netherlands compliant with the EU Travel Package Directive, delivering real-time, verified travel documentation requirements:

  • Within hours of announcement
  • For 220 destinations
  • In over 30 languages
A TUI check-in page on a laptop, with a Visa requirements panel reading You need a visa to travel to France, get your visa while completing check-in

eVisa strategy: Right message, right moment.

Working with TUI Netherlands, Sherpa identified three critical touchpoints in the customer journey to maximise impact:

  • Timing matters: Surface visa requirements when customers are most receptive and ready to act.
  • Boost conversion: Present eVisa services at decision points that naturally drive purchase intent.
  • Stack revenue opportunities: Align visa offerings with other ancillary services for bundled value.
A diagram of three touchpoints: Manage my booking, Dedicated Extras Landing page, and TUI App postbooking, connected in sequence

Touchpoint 1: Manage my booking

Personalized embeddable widget with pre-filled destination and nationality, allowing customers to quickly identify the visas and documentations they need, and apply with Sherpa on the page. Customers apply on a modal window, without leaving the experience.

A modal reading Welcome traveler, let's get you a visa for France, showing a 30 day visa approved in 60 minutes and a Start my application button

Touchpoint 2: Dedicated Extras Landing page

A dedicated visa extras page with the Sherpa widget highlighting our value propositions with Netherlands pre-filled as passport.

A TUI and Sherpa co-branded Extras Landing page in Dutch, with a photo of travelers at the airport and an embedded visa requirements widget

Touchpoint 3: TUI App – postbooking

On the TUI App, after booking a trip, customers are reminded on the extras page to check Sherpa for their visa requirements. The CTA leads to their co-branded UTM tracked Webapp page. Customers are reminded on the travel checklist page, a second in-app postbooking touchpoint, to check Sherpa for their visa & travel requirements. The CTA leads to their co-branded UTM tracked Webapp page.

The TUI app's to-do checklist showing a Check: do you need a visa item, beside its item details screen with a Boek nu button
03

Results and learnings

Revenue and conversions grew

By increasing the visibility of Sherpa's functionality across these touchpoints, together we achieved: 2x Volume of eVisa sales with Sherpa. +114% in average conversion rates with Sherpa.

Conversion & basket size

Requirements information is provided broadly, with the ability to purchase required visas. Highest conversion products are the Egyptian and Indonesian eVisas. Average Basket Size is 1.31 visas, with a maximum of 24. Groups experience a unified application flow.

User breakdown

eVisas purchased by language (NL): Dutch 90.6%, English 7.94%, Flemish 0.657%. Users by platform: Mobile 50.5%, Desktop 48.3%, Tablet 1.24%. Conversion by platform: Desktop 24.2%, Tablet 19.4%, Mobile 13.6%.

Trustpilot reviews

4.6/5 Trustpilot rating, "Excellent." "I had my visa within a week." "Great support and guidance! Needed visa fast, also good assistance via email question."

Key learnings

Visa services = trip insurance for operations

Helping customers secure visas upfront dramatically reduces support calls and last-minute scrambles.

Localization drives satisfaction

Offering travel and visa guidance in multiple languages led to strong Customer Experience scores across diverse European markets.

Strong conversion for ancillary

Conversion rates are high, and as new eVisa and ETA requirements turn on revenues are likely to grow.

Trust Builds Loyalty

When TUI handles the entire trip, customers see them as a true travel partner. That trust translates to repeat bookings.

A traveller checking a travel checklist at the airport

“TUI enhances customer experience by partnering with Sherpa, a trusted provider that delivers a structured and intuitive process for obtaining travel documentation. The ability for customers to manage visa requirements remotely, at their convenience, and in their preferred language fosters confidence and ease. Sherpa's comprehensive portfolio further empowers TUI to effectively support the diverse needs of its global customer base!”

Product Portfolio Management responsible for eVisa's within TUI

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